Self Employed CIS New Starter Form

Please complete the below form and we'll get back to you real soon. 

Company / Agency Name you're working for

Site Name

Start Date

Agency / Site Contact Name

Agency / Site Contact Phone Number

Personal Information

First & Middle Names

Date of Birth

Postcode

Last Name

Home Address

Email

Nationality

Home Telephone

Mobile Number

Work Details

Job Title

Unique Tax Reference Number (UTR)*

National Insurance Number

*If you do not supply a Unique Tax Reference Number (UTR), the applicable rate of tax shall be 30% (rather than 20%) in accordance with CIS rules

Are you VAT Registered?

VAT Number

Select if YES

Limited Co (Ltd Company Reg Certificate Enclosed) 

Select if YES

Identification & proof of right to work

Please upload a valid proof of identification

IMPORTANT: We need a clear copy of the your identification with a photo (e.g Passport / Drivers License / EUID)

Upload ID

Please email us a valid proof of a right to work

IMPORTANT: If you do not have a British Passport we need a clear copy of either your: Passport / Birth Certificate / Visa or Right to Remain letter. Please email this to payroll@thesquarepay.com

Bank Details

Bank or Building Society Name

Name(s) of Account Holder(s)

Sort Code

Account Number

IMPORTANT - In the event that payments are requested to be made to third party accounts we will require written instruction and supporting explanation for security reasons 

Building Society Roll Number (if applicable)

Next of Kin Details

Next of Kin Details

Full Name

Contact Number

Confirmation

By providing my details to you I confirm and acknowledge:
That it is my intention to use The Square Pay as my payroll company for more than one assignment; I believe that the assignments will be temporary in nature, each lasting less than 24 months, and I will inform The Square immediately should my expectation become that an assignment will be extended past the 24 month point. That it is a requirement to supply The Square Pay with a valid copy of my ID, and where appropriate, Eligibility to Work documents, and that failure to do so will result in non-payment. That I understand my prospective payment method including any tax and NI deductions where applicable. That I understand that I will be required to sign a Contract with The Square Pay and that failure to do so will result in non-payment. That all information provided is true and accurate and is being provided with my full consent.

I Accept

You agree to The Square holding your personal data. If you do not wish for us to hold or process your data, then we are unable to process the information within this form

Are you working in the construction industry and genuinely self employed?

Yes

No

You can now submit this form at the bottom of this page

Legal stuff...

Operative provisions

  • The Contractor is not obliged to offer work on any Assignment to the Subcontractor, neither is the Subcontractor obliged to accept any work offered. The Subcontractor is not obliged to make his Services available at any time. Specifically both parties agree that they do not intend to create or imply any mutuality of obligations at any time, either during or in between any individual engagement.

  • The Subcontractor shall act in a professional workmanlike way at all times while carrying out the Services for the Contractor.

  • The Subcontractor is free to use his own initiative as how best to complete the Services and has the flexibility to arrange how and when the Services are carried out, always provided that this does not unreasonably interfere with or delay other works being carried on by or on behalf of the Contractor or with any site restrictions in place on a particular Assignment.

  • The Subcontractor is free to provide any services to any other party at the same time as being engaged by the Contractor and the Contractor acknowledges that it will not have first call on the services of the Subcontractor in priority to any third party.

  • The Subcontractor is responsible for providing his own equipment, tools and personal protective clothing and safety equipment.

  • The Subcontractor accepts that he is responsible for the Services, and that he is responsible for covering his own risk with a suitable policy of insurance. Where such insurance is arranged by the Contractor, the Subcontractor will either agree to pay the Contractor the appropriate premiums on a basis to be agreed verbally or the costs will be reflected in the price or rate agreed with the Subcontractor.

  • A deduction may be made for Personal Accident and Contingent Liability Insurances. 


  • Payment for services

  • Formal written tenders will not be required. The parties agree that the [*price/day rate/hourly rate] for the Services and the method of payment will be negotiated and agreed between them from time to time and this shall include verbal agreements of the rate of payment for the Services.

  • The Contractor will provide a pay statement to the Subcontractor in accordance with the requirements of the self-employed Construction Industry Scheme, which shall act as a self-billed invoice.

  • The Subcontractor agrees that any sums due in respect of the Subcontractor under the Construction Industry Training Board Levy Scheme may be deducted from the Subcontractor’s payment for the Services.

  • Any defective work the Contractor reasonably determines has been caused by the Subcontractor, or by any substitute or hired assistant working for the Subcontractor, will be corrected by the Subcontractor at his own cost or in his own time.

  • The Subcontractor is responsible for all his travelling expenses to and from any location where he has been engaged to provide the Services. Where transport facilities are made available by the Contractor to a particular location this is entirely at the Contractor’s discretion and such facilities may be withdrawn at any time and the costs of such facilities may be reflected in the price or rate agreed with the Subcontractor.

  • The Contractor and the Subcontractor are subject to the Construction Industry Scheme. The Subcontractor will provide to the Contractor at the earliest opportunity sufficient information to enable the Contractor to verify the Subcontractor’s payment status with HM Revenue & Customs. The responsibility for the accuracy of this information rests with the Subcontractor, and the Subcontractor will not be entitled to receive any payment under this contract until this information has been provided to the Contractor.

  • The Subcontractor is responsible for his own National Insurance contributions.

  • As an independent business, the Subcontractor agrees that it is not entitled to holiday pay, sick pay or any other 
payment for periods when the Services are not provided to the Contractor in any circumstances.

  • The Subcontractor is not entitled to participate in the Contractor’s grievance and disciplinary procedure.

  • The Subcontractor will not be entitled to receive payment for Services cancelled or where a site is closed, for example by reason of inclement weather.

  • The agreed administration fee will be deducted from your gross amount on a weekly basis and this will show on your payslip.

  • The subcontractor will receive cleared funds on the nominated day of payment, when The Square Pay have received cleared funds sent by the relevant staffing company within the dates set between the companies. Any issues of non-payment must be taken up with the relevant staffing company.

  • The parties agree that 8.33% of the total payment made under the terms of this contract shall represent contractual holiday pay to the Sub-Contractor or 
its substitute, sub-contractor, director, employee, agent or representative and it is further agreed and acknowledged by the parties that the payment of holiday pay under this contract is not a statutory entitlement. 



Health & safety

  • In the interests of Health and Safety obligations imposed on the Contractor, the Subcontractor agrees to comply 
with all reasonable operational rules relating to working hours, site security and safety.

  • The parties acknowledge that it may be necessary for health and safety reasons for the Subcontractor to be identifiable whether evidenced by security passes or on parts of clothing. However, the Subcontractor will not represent himself as a servant or employee of the Contractor at any time, but as an independent subcontractor in business on his own account engaged by the Contractor for the specific purpose of providing the Services. 



Substitutes & hired assistants

  • The Subcontractor may, at his absolute discretion, send a substitute or hired assistant to perform the Services. The substitute or hired assistant may be rejected by the Contractor only if in the reasonable opinion of the Contractor such substitute or hired assistant does not possess the necessary skills or qualifications to carry out the Services.

  • Where a substitute or hired assistant is sent by the Subcontractor there shall be no contractual or financial relationship between the Contractor and the substitute or hired assistant. The Subcontractor is solely responsible for arranging payments to the substitute or hired assistant.


Termination of this agreement

  • This Agreement can be terminated by either party for any reason and without any notice being given.


Miscellaneous

  • The Subcontractor confirms that he has read and understood the terms and conditions herein and has had the opportunity to discuss this agreement with any person or professional adviser he considers necessary before signing

  • Both parties agree this is intended to be a legally binding contract governing the nature of the contractual relationship between them.

  • Both parties agree that, with the exception of verbal agreements referred to in clauses 6 and 7, these terms and conditions represent the whole agreement between them. No variations may be made to these terms unless agreed in writing by both parties.

  • Should the Contractor fail to enforce or apply any of the rights that it has under this Contract for Services, it shall not be construed that the Contractor approves or agrees to any breach of contract or that it loses its rights to enforce the terms of this Contract for Services in full at any time now or in the future.

  • The Headings used in the Contract for Services are for ease of reference only and are not intended to be interpreted as part of the terms agreed between the parties. References to the masculine include the feminine.

  • The Sub-Contractor undertakes to comply with the requirements of the Modern Slavery Act 2015. Further, neither the Sub-contractor nor any of its directors, employees, agents or representatives has committed (and it shall not commit) any offence under the Modern Slavery Act 2015 and the Sub-contractor shall notify the Contractor if it is subject to an investigation relating to any such offence. The Sub-contractor warrants that any substitute 
or sub-contractor shall be under like obligations.

I agree to The Square Pay's T&C's

 
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